Erie Arts & Culture distributes more than $300,000 in grants to individual artists and not-for-profit organizations located throughout Northwestern Pennsylvania each year. Grants are designed to support a variety of arts and cultural activities to help strengthen the vibrancy and vitality of the Erie region as well as enrich the lives of our residents and visitors.

For subgrantees of the Northwestern PA Arts Recovery grant, a Final Report is required as part of the grant agreement.  These reports are due 30 days after the conclusion of grant-funded projects, and no later than January 30, 2024. This Final Report should include a Narrative Report, Financial Report, and an NEA Subgranting spreadsheet, all of which can be completed using this online form.

For subgrantees of the Northwestern PA Arts Recovery grant, a Final Report is required as part of the grant agreement.  These reports are due 30 days after the conclusion of grant-funded projects, and no later than January 30, 2024. This Final Report should include a Narrative Report, Financial Report, and an NEA Subgranting spreadsheet, all of which can be completed using this online form.

Erie Arts & Culture seeks grant review panelists to help create panels to review applications submitted to the organization for funding consideration throughout the year, including grants for individual artists as well as those for arts organizations. Panels are integral to the grantmaking process, providing a critical review, comments, and scores of all applications to a particular grant program.

We work hard to balance the composition of these panels by artistic discipline, race/ethnicity, ability, arts experience, and gender expression. Panels are composed of individuals who represent a broad range of artistic and cultural viewpoints and geographic and ethnic diversity. Panelists may be experienced in a specific art form or be a person that is knowledgeable about the arts but not engaged in the arts as a profession. We welcome you to apply to share your expertise and talent as a grant panelist.

As a volunteer panelist, you will have the opportunity to develop connections with peers who share your passion for art and culture while supporting your community. Panelists are a vital force in the decision making process, get an up-close look at the grantmaking process and learn about the many ways artists and art organizations make a difference across the community.

As volunteers, panelists are not compensated for their service.

Panelist Qualifications

  • Be an adult 18 years of age or older.
  • Have education, experience, or appreciation of arts and culture. We welcome a variety of experience - this could include work in the sector, an active or past artistic practice, or simply just a passion for arts and culture. Consultants, attorneys, community leaders, educators, philanthropists, non-profit administrators, and arts enthusiasts are all encouraged to be a panelist.
  • Some financial or organizational management experience is a plus, but not required.

Panelist Responsibilities

  • Read and rate each grant application according to criteria established by the Pennsylvania Council on the Arts (PCA) or by the Erie Arts Endowment. You will be commenting on the grant application quality and artistic merit of each application. Reading the grant applications must be done in advance of the panel meeting on your own time. You should expect to spend several hours reading, reviewing, and scoring the applications.
  • Attend the panel session. The panel meeting is typically 2-3 hours and is a one-time commitment where you will discuss the applications and come to a consensus on the scores with your fellow panelists.

PROJECT OBJECTIVE
Erie Arts & Culture (EAC) offers a new Individual Artist Recovery Grant Program through the National Endowment for the Arts’ American Rescue Plan. The grants are intended to fuel the nation’s recovery from the devastating economic and health effects of the COVID-19 pandemic. These funds are intended to help support individual artists and the broader arts and culture sector in its response to and recovery from the pandemic.
EAC’s awards will impact a broad constituency, and we encourage applications from artists of all disciplines. Through this project, EAC will provide support to regional organizations as they mitigate the impact the impact of the pandemic while also encouraging the expansion of community access to the arts by (a) demystifying artistic practice and increasing the accessibility of arts programs to communities—especially communities that may have been underserved in the past by federal arts funding; and (b) supporting a wide range of arts activities developed in a variety of local settings.
EAC's Northwestern PA Arts Recovery program will provide artistic fees and stipends to artists for the production of community-based workshops or presentations that are accessible to a wide audience.


DEADLINES:
Applications open: July 1, 2022
Application deadline: August 31, 2022, 11:59pm EST
Notification:  on or before September 30, 2022
Grant Activity Period: July 1, 2022 - December 31, 2023
Please note that no extensions will be granted to application or grant activity periods
It is EAC’s goal to extend grants as rapidly as possible to assist with rapid recovery. Therefore, a second cycle (Cycle 2) will be offered if and only if unawarded grant funds remain after Cycle 1; artists will not receive awards in more than one cycle.

GRANT AMOUNTS:
Applicants may request grant amounts between $750 and $2,500. Grants are limited to one (1) request per applicant. Payments will be made directly to awardees. Panelists will either award the amount requested or not fund the project. They will not award a lesser or greater amount than requested. An EAC grant award carries no commitment for future support beyond the grant activity period.
Please note that The Internal Revenue Service (IRS) considers National Endowment for the Arts grants to individuals as taxable income. EAC does not withhold Social Security, State, or Federal income taxes from your award and we do not send out 1099s or other tax forms. Specific questions regarding the taxability of your award should be directed to the IRS, appropriate state or local officials, or your tax advisor.


MATCHING FUNDS
There is not a matching funds requirement for this program.


APPLICANT ELIGIBILITY

  • Applicant is at least 18 years of age
  • Applicant is a legal resident of Erie, Warren, Crawford, Venango, Mercer, or Lawrence county, and is expected to continue their residency during the grant activity period (proof of residency required)
  • Applicant is a USA citizen with a Social Security Number
  • Applicant is a practicing artist or artisan in any area of the arts, or a cultural producer/maker; is actively creating, curating, or producing work; has demonstrated success in the arts through high-quality work and/or contributions to the field
  • Applicant does not have disbarment, suspension, or any other exclusions or disqualifications from doing business with the federal government
  • Non-profit arts organizations should apply for the Northwestern PA Arts Recovery grants for organizations
  • Individual artist grant program applications must be complete in order to be eligible

Note: Artists who work for an arts organization that is applying for a Northwestern PA Arts Recovery grant can apply for an individual artist grant. Artists who have a practice outside of their responsibilities as a salaried staff person or as a contracted services artist, may apply for a grant for their own project. If the organization is in some way involved in the project, as, for example, providing a venue for the project to take place, both artist and organization must take care not to have both grants pay for the same expenses. If an artist is not employed by the organization but both entities have a Northwestern PA Arts Recovery grant, the same restrictions apply.


PROJECT ELIGIBILITY
Northwestern PA Arts Recovery funds will be granted by EAC to individual artists for the purposes of leading community-based workshops, demonstrations, or presentations. Presentations may be single events, or multi-day residencies or series, and may take place in-person or virtually. Acceptable programs will meet the following requirements:

  • Eligible activities must take place in Erie, Warren, Crawford, Venango, Mercer, or Lawrence county
  • Eligible activities must take place during the grant activity period
  • Eligible activities are non-admission based, and in service to the community
  • Eligible activities comply with federal regulations and policy requirements that prohibit discrimination, ensure accessibility, and provide for the protection of environmental and historic resources; more detailed requirements can be found later in these guidelines

Acceptable programs might resemble one of the below presentations (this is a non-exhaustive list):

  • An artist talk, in which the artist discusses their work in general, a specific project, or another topic related to their discipline
  • A workshop, in which the artist leads community members in the production of individual or collective art-making
  • A educational residency, in which the artist collaborates with educators or community leaders to use their artistic discipline to teach core curriculum subjects or address critical issues relevant to the hosting community



FUNDING RESTRICTIONS
Acceptable uses of funds include:

  • Artist and/or teaching artist fees
  • Materials and supplies necessary for presentation
  • Production expenses including facility rental, contracted services, etc.
  • Promotion and documentation



Grant funds cannot be used for any of the following:

  • Professional development or research
  • Activities which take place outside the grant activity period
  • Expenses which are incurred before/after the grant activity period
  • "Artist relief" programs where the funding is intended to alleviate financial hardship (i.e., rent or food assistance to individuals) and does not require the artist to undertake work
  • Hospitality, food, or beverages, including alcoholic beverages
  • Commercial (for-profit) enterprises or activities, including concessions, food, clothing, artwork, or other items for resale; this includes online or virtual sales/shops
  • Construction, purchase, or renovation of facilities
  • General fundraising
  • General operating expenses
  • General miscellaneous or contingency costs
  • Land purchase costs
  • Lobbying, including activities intended to influence the outcome of elections or influence government officials regarding pending legislation, either directly or through specific lobbying appeals to the public
  • Mortgage interest, fines and penalties, bad debt costs, or deficit reduction
  • Rental costs for home office workspace owned by individuals or entities affiliated with the applicant organization
  • Social activities such as receptions, parties, or galas
  • Subawards to replace lost revenue
  • Travel costs
  • Vehicle purchases
  • Visa costs paid to the US government
  • Voter registration drives and related activities
  • Costs supported by any other federal funding—this includes federal funding received either directly from a federal agency or indirectly from a pass-through organization such as a state arts agency, regional arts organization, or a grant made to another entity
  • Expenditures related to compensation to foreign nationals when those expenditures are not in compliance with regulations issued by the US Treasury Department Office of Foreign Assets Control
  • All other costs that are unallowable per 2 CFR 200 and other laws
  • Activities that have a religious purpose
  • Activities for which academic credit is given



APPLICATION PROCESS & REQUIREMENTS
Letter of Interest
Grant applications for individual artists will take place in two stages. First, applicants will submit a Letter of Interest (LOI), outlining the scope, plan, and goals for the proposed project. The LOI will address the following points:

  1. Write a brief artist bio or artist statement (≤500 words)
  2. Outline the proposed project (≤500 words); see “Project Eligibility” section above for acceptable activities:
  • What is the activity being proposed?
  • Where will it take place?  Has the artist already communicated intent to the host site? (Note: EAC is willing to introduce artists to possible host sites, and initiate dialogue on potential collaborations. Applicants should Contact Northwestern PA Arts Recovery administration if they need assistance finding a host site).
  • Who is the target audience, and how will audience members participate?
  • How will the event be promoted?
  • How will the project create meaningful experiences and/or have an impact on artists, the local arts community, or the community as a whole?

LOIs will be evaluated by EAC staff, and feedback will be offered so applicants can craft a more effective application. Letters of intent should be submitted online by 11:59pm (EST) on April 30, 2022. Applicants will receive feedback from EAC within two weeks of the submission deadline, at which point they can begin the full application.
Application
The full application will be completed online, and is due by 11:59pm (EST) on August 31, 2022 (see  “Deadlines” section above for cycle 2 deadlines). Applicants must provide with the application:

  1. Résumé or CV (PDF preferred, a thorough artist bio may substitute for this document)
  2. Artist bio (≤500 words)
  3. Artist statement (≤300 words)
  4. Description of project (≤500 words)
  5. Budget and timeline for proposed project
  6. Work samples: Using the guidelines below, please provide representative work samples starting with the strongest/most representative works. In general, only include samples of work created within the last five years. Older work may only be accepted if there is a strong reason to include (e.g., to show a progression, connection, or a revisit to current work). Completed works are preferred, though works-in-progress may be accepted from young or emerging artists. Work samples can be uploaded/attached directly to the application, or links to web-based hosting platforms (YouTube, Vimeo, SoundCloud, etc.) may be submitted. It is suggested that, wherever possible, applicants photograph each individual work against a neutral background.    
    • Performing arts (dance/choreography, theater, live music, comedy, etc.): 2-4 video and/or audio samples with a total duration of ≤10 minutes
    • Literary arts (poetry, playwriting, fiction): 2-4 writing samples (poems, short stories, excerpts of larger works) with a total length of ≤10 pages (PDF preferred)
    • Media arts (film/video, studio music, video games): 2-4 video and/or audio samples with a total duration of ≤10 minutes; game designers may submit games in easily accessible formats only (e.g., browser-based games), otherwise, video summaries/walkthroughs are preferred
    • Visual arts (painting, sculpture, ceramics, 3D art, drawing, printmaking, architecture, crafts, fiber arts, fashion design, et al.): up to 10 high resolution images
    • Installation and Environmental arts (installations, gardening, earth works, site-specific or place-based art): up to 10 high resolution images, and/or video walkthroughs with a total duration of ≤10 minutes
    • Conceptual arts / Folk Arts / Culinary arts / Other unspecified practices: artists of all disciplines may apply; any work samples which do not fit into the above categories can be submitted using similar formats: ≤10 minutes of time-based media (audio/video), ≤10 high resolution static images, or ≤10 pages of text

     



APPLICATION ASSISTANCE
Application assistance will be available in a variety of capacities, including but not limited to:

  1. Application workshop: EAC will host an application workshop on May 2, 2022 at 7pm EST. The workshop will cover best practices for submitting an effective application, and will be available virtually and in-person (the latter pending CDC & local guidelines). The workshop will be filmed and available after the event on EAC's website. If grant funds are available for a second cycle, virtual office hours will be held on August 1, 2022 for applicants who have questions (11:00am-1:00pm; 6:00-8:00pm). EAC is available at other times by appointment (see section below for contact information.
  2. Accommodations: Contact Northwestern PA Arts Recovery administration for accommodations including, but not limited to:    
    • Audio or video application
    • Paper application
    • Translation or language assistance
    • Accommodations for different sensory abilities

     



EVALUATION CRITERIA
While EAC will play no role in evaluating the application, it will review each application to make sure it is complete and meets eligibility requirements. Applications that meet the requirements will be reviewed by a diverse panel of artists, art administrators, educators, and community leaders. A total of 100 points is possible with 76 points required for funding consideration, and with final awards granted to applicants with highest relative scores while award funds remain.

  • Artistic Excellence & Artistic Merit (40 points): Applicants will be evaluated by a set of varied aesthetic principles. While the artist’s creative work need not exhibit all of the following criteria, some of these attributes should be identifiable qualities of their body of work.
    The artist’s creative work…
  1. demonstrates imaginative use of creative resources
  2. embodies commitment to the creative process
  3. expresses strong ideas with clarity and purpose
  4. evokes vivid sensory or emotional experiences
  5. poses new ways of being, models new forms of action, or subverts dominant norms
  6. facilitates collective meaning that transcends individual experience
  7. demonstrates integrity and ethical use of material with specific cultural origins and context
  8. deepens impact by remaining open, fluid, transparent, and able to hold contradiction
  9. achieves sustained resonance, impact, or value
  • Planning and Design (30 points): The applicant demonstrates that the goals of the project can be completed within the proposed timeframe and budget. The level of funding requested is appropriate and the budget will cover all expenses associated with the project. The applicant demonstrates the ability to administer the project and manage the grant, including but not limited to having a clear plan for marketing, and subsequently, evaluating how and if the grant goals were met. The applicant appropriately considers the community in which the proposed project will take place.
  • Cultural Engagement (30 points): The applicant demonstrates the cultural and community need for and/or benefits of the project. The proposed activity is able to create meaningful experiences and will have a measurable impact on artists, the local arts community, or the community as a whole. Proposed activities will be evaluated on the degree to which they benefit the diverse geographic, cultural, and ethnic populations of the community including, but not limited to, veterans and active service members and their families, youth, people with different abilities, people with low incomes, and populations representative of cultures experiencing the most significant social inequities.



REVIEW PROCESS & RESUBMISSION
Applicants who are not awarded funds in a cycle may resubmit applications for possible funding awards in future cycles (if and only if unawarded grant funds remain available). Applicants will receive comments from the evaluating panel, which are intended to assist the applicant in applying in the future. These comments do not, necessarily, justify or explain the score, as they are made in a group forum and the grant score is each individual panelist's opinion.
There is no formal appeals process for applicants who do not receive awards.


FUNDING DISBURSEMENT
Within 30 days of the execution of the grant agreement and submission of required forms including a request for payment, grantees will receive two thirds of the grant award. Upon completion of grant funded activities, grantee must submit a Final Report as described below in Compliance and Reporting which includes an accounting of how all grant funds were expended. Upon review and approval, EAC will process the payment for the remaining third of the award. Final payment will be made within 30 days.


PUBLICITY AND CREDIT REQUIREMENTS
Each grantee must recognize grant-supported activities in all print and broadcast promotion, publicity, advertising, and printed programs by including a copy of EAC's logo and the National Endowment for the Arts (NEA) logo and the following credit line:
"Supported by a grant from the Erie Arts & Culture, with funds from the National Endowment for the Arts."
Credit text must be the same font size as other recognized sponsors and organizations. Failure to provide such acknowledgement will be considered a non-compliance issue. Recipients must share with EAC staff all public event and exhibition announcements during the grant funding period by emailing ethan@erieartsandculture.org.


COMPLIANCE & REPORTING
For a two thirds advance payment of the award, upon approval of award, grantees must submit:

  • Signed grant agreement, including acknowledgement of compliance criteria, and request for payment
  • Updated timeline for grant activities
  • Short blurb about the project
  • General liability certificate
  • Artist headshot
  • Short biography
  • Any additional documents that may be required by EAC or NEA

For the final one third payment upon completion of grant-funded activities, grantees will submit a Request for Payment with a Final Report. This report will be received by EAC no later than 30 days after completion of the project. The final report will include:

  • Full documented accounting of all grant income and expenditures
  • Written report and evaluation that gives a detailed description of all activities, projects and services, including:
  1. Number of community members in attendance (both in-person and virtually); who they were and how they participated
  2. Photographs, promotional materials, newspaper accounts, or other documentary information (if available)
  • Additional monitoring and/or reporting may be required
  • All reports must comply with NEA reporting requirements, which EAC will provide

Funding will be withheld if the grant recipient does not meet the necessary requirements laid out in these guidelines, and the completion of required reports as agreed to by the grantee’s acceptance of EAC funding.


RECORDS RETENTION AND ACCESS
EAC or any duly authorized representatives shall have access to any books, documents, papers, and records maintaining the accounting of funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts. Grantee's records shall be retained for three (3) years from the date of submission for the final expenditure report to the Federal awarding agency, or until an audit finding the involved records has been resolved, whichever is the longer period.


COMPLIANCE WITH STATE & FEDERAL LAWS
When accepting a grant approved by EAC, grantees are required to comply with all state laws applicable to EAC's grant program and those federal laws required by the NEA, including but not limited to:

  • Nondiscrimination policies: Title VI of the Civil Rights Act of 1964, Executive Order 13166, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, The Americans with Disabilities Act of 1990 (ADA), and Section 504 of the Rehabilitation Act of 1973. These laws and policies bar discrimination on the basis of race, color, national origin, English proficiency, sex, age, or disability, while also ensuring accessibility in federally assisted projects, education programs, and activities.
  • Environmental and Preservation Policies: The National Environmental Policy Act of 1969 and the National Historic Preservation Act of 1966. These laws and policies provide for the protection of environmental and historic resources. Additional reporting may be required.
  • A list of relevant federal policies will be provided to all awardees, and can currently be found in the Frequently Asked Questions.



QUESTIONS & CONTACT
Visit Frequently Asked Questions, or Contact Northwestern PA Arts Recovery administration with specific questions.

PROJECT OBJECTIVE
Erie Arts & Culture (EAC) offers a new Arts & Cultural Organization Grant Program through the National Endowment for the Arts and the American Rescue Plan. The grants are intended to fuel the art sector’s recovery from the devastating economic and health effects of the COVID-19 pandemic. These funds are intended to help support arts organizations and the broader arts and culture sector in its response to and recovery from the pandemic.
EAC’s awards will impact a broad constituency, and we encourage applications from a wide variety of arts organizations. Through this project, EAC will provide support to regional organizations as they mitigate the impact the impact of the pandemic while also encouraging the expansion of community access to the arts by (a) demystifying artistic practice and increasing the accessibility of arts programs to communities—especially communities that may have been under-resourced in the past by federal arts funding; and (b) supporting a wide range of arts activities developed in a variety of local settings.
EAC will competitively award ARP funds to eligible arts and cultural non-profit organizations. These funds are intended to help support jobs in the arts sector, maintain day-to-day operations of arts organizations, and assist in the sector's response to and recovery from the COVID-19 crisis.


DEADLINES:
Applications open: July 1, 2022
Application deadline: August 31, 2022, 11:59pm EST
Notification:  on or before September 30, 2022
Grant Activity Period: July 1, 2022 - December 31, 2023
Please note that no extensions will be granted to application or grant activity periods
Note: It is EAC’s goal to extend grants as rapidly as possible to assist with rapid recovery. Therefore, a third cycle (Cycle 3) will be offered if and only if unawarded grant funds remain after Cycle 2; organizations will not receive awards in more than one cycle.


GRANT AMOUNTS:
Applicants may request grant amounts between $2,500 and $5,000. Grants are limited to one (1) request per applicant. Payments will be made directly to awardees. Panelists will decide for or against a request, and will not award a lesser amount than is requested. An EAC grant award carries no commitment for future support beyond the grant activity period.


MATCHING FUNDS
There is no matching funds requirement for this program.


APPLICANT ELIGIBILITY

  • Applicant must be a 501(c)3 non-profit organization or federally-recognized Indian tribal governments whose principal office/activities are located in Erie, Warren, Crawford, Venango, Mercer, or Lawrence county.
  • For-profit entities, fiscal sponsorships and fiscal agents are not eligible applicants.
  • At the time of application, all applicants must have a Unique Entity Identifier (UEI), from the System for Award Management (SAM) at www.sam.gov. This may take several weeks and applicants are encouraged to begin the process immediately. The SAM registration must be current at the time a grant is made and throughout the life of the award. Registration with SAM is always free.
  • Applicant must have an annual operating budget less than $500,00 ($87,500 of available grant funds will be earmarked to support organizations with an annual operating budget of less than $250,000; $75,000 for organizations with budgets between $250,000 and $500,000).
  • Applicant's primary focus must be around providing high-quality arts experiences to residents in one of the six counties listed above. This may include arts engagement activities (performances, exhibits, events, etc.) arts education, or both.
  • Applicant does not have disbarment, suspension, or any other exclusions or disqualifications from doing business with the federal government.
  • Individual artists should apply for the Northwestern PA Arts Recovery grants for individual artists.
  • Arts organization grant program applications must be complete in order to be eligible.

Note: Organizations who contract/hire individual artists that are applying for a Northwestern PA Arts Recovery grant can apply for an organization grant. Artists who have a practice outside of their responsibilities as a salaried staff person or as a contracted services artist, may apply for a grant for their own project. If the organization is in some way involved in the project, as, for example, providing a venue for the project to take place, both artist and organization must take care not to have both grants pay for the same expenses. If an artist is not employed by the organization but both entities have a Northwestern PA Arts Recovery grant, the same restrictions apply.


FUNDING RESTRICTIONS
The Northwestern PA Arts Recovery grant for Arts and Cultural Organizations is an operating grant. Applicants may direct funds to any eligible category of expense that is part of the operations of the organization.
Acceptable uses of funds include:

  • Salary support, full or partial, for one or more staff positions
  • Fees/stipends for artists and/or contractual personnel to support the services they provide for specific activities in support of the subgrantee organization's day to day operations
  • Facilities costs such as rent and utilities
  • Costs associated with health and safety supplies for staff and/or visitors/audiences (e.g., personal protective equipment, cleaning supplies, hand sanitizer, etc.)—not for program or project support
  • Indirect costs (e.g., independent contractor or 1099 personnel fees)
  • Marketing and promotion costs associated with day-to-day operations

Grant funds cannot be used for any of the following:

  • Activities which take place outside the grant activity period
  • Expenses which are incurred before/after the grant activity period
  • "Artist relief" programs where the funding is intended to alleviate financial hardship (i.e., rent or food assistance to individuals) and does not require the artist to undertake work
  • Hospitality, food, or beverages, including alcoholic beverages
  • Commercial (for-profit) enterprises or activities, including concessions, food, clothing, artwork, or other items for resale; this includes online or virtual sales/shops
  • Construction, purchase, or renovation of facilities
  • General fundraising
  • General miscellaneous or contingency costs
  • Land purchase costs
  • Lobbying, including activities intended to influence the outcome of elections or influence government officials regarding pending legislation, either directly or through specific lobbying appeals to the public
  • Mortgage interest, fines and penalties, bad debt costs, or deficit reduction
  • Rental costs for home office workspace owned by individuals or entities affiliated with the applicant organization
  • Social activities such as receptions, parties, or galas
  • Subawards to replace lost revenue
  • Travel costs
  • Vehicle purchases
  • Visa costs paid to the US government
  • Voter registration drives and related activities
  • Costs supported by any other federal funding—this includes federal funding received either directly from a federal agency or indirectly from a pass-through organization such as a state arts agency, regional arts organization, or a grant made to another entity
  • Expenditures related to compensation to foreign nationals when those expenditures are not in compliance with regulations issued by the US Treasury Department Office of Foreign Assets Control
  • All other costs that are unallowable per 2 CFR 200 and other laws
  • Activities that have a religious purpose
  • Activities for which academic credit is given



APPLICATION REQUIREMENTS
Applicants must provide with the application:

  • IRS Letter determining tax exemption under 501(c)3 of the federal tax code
  • Unique Entity Identifier (UEI) from the System for Award Management (SAM) at www.sam.gov (see Applicant Eligibility above for details)
  • Financial documentation for the organization’s prior year, consisting of at least one of the following:
  1. a complete copy of an independent financial audit
  2. a CPA certified compilation
  3. signed financial statements (balance sheets, revenues and/or expenses, and an IRS 990 form)
  • Mission Statement that clearly states that the purpose of the organization is to provide, produce, present, or promote the arts within its home county, or Northwest Pennsylvania.
  • Narrative of your agency's programming and service scope addressing the review criteria:
  1. How does your organization's history of cultural programming demonstrate the impact and relevance of your mission to artists, the artistic field, and your communit(y)(ies)? (≤500 words)
  2. Briefly describe the ways your organization responds to the needs and priorities of your communit(y)(ies). How are community members included in program selection, marketing efforts, production of and participation in events, and how does your organization evaluate and maintain relationships with communit(y)(ies)? (≤500 words)
  3. Briefly describe efforts your organization is taking to further access, inclusion, and equity in your organization or programs. How is your organization actively working to welcome and engage a broad diversity of the community (e.g., veterans/active service members and their families, youth, people with different abilities, people with low incomes, and populations representative of cultures experiencing the most significant social inequities) into your programs and/or spaces? What barriers are you removing to make that possible? (Barriers may include, but are not limited to, physical ability, language, cultural norms, educational background, and economic resources.) (≤500 words)
  • List of programming for the current and projected year, including dates, location (city and host site), and audience size/demographics
  • Up to eight (minimum of two) work samples and support documents in digital formats (.jpg, .pdf, etc.) that best convey the quality, diversity, content, and participants of the organization, including but not limited to:
  1. visual art samples
  2. audio samples (≤10 minutes)
  3. video samples (≤10 minutes)
  4. documentation of recent projects
  5. brochures and marketing materials
  6. media articles or blog posts
  7. reviews, testimonials, or support letters
  • Names of your agency's governing board



APPLICATION ASSISTANCE
Application assistance will be available in a variety of capacities, including but not limited to:

  1. Information Session: EAC will host an application information session on May 2, 2022at 7pm EST. The workshop will cover best practices for submitting an effective application, and will be available virtually and in-person (the latter pending CDC & local guidelines). The workshop will be filmed and available after the event on EAC's website. If grant funds are available for a second cycle, virtual office hours will be held on August 1, 2022 for applicants who have questions (11:00am-1:00pm; 6:00-8:00pm). EAC is available at other times by appointment (see section below for contact information).
  2. Accommodations: Contact Northwestern PA Arts Recovery administration for accommodations including, but not limited to:    
    • Audio or video application
    • Paper application
    • Translation or language assistance
    • Accommodations for different sensory abilities

     



EVALUATION CRITERIA
While EAC will play no role in evaluating the application, it will review each application to make sure it is complete and meets eligibility requirements. Applications that meet the requirements will be reviewed by a diverse panel of artists, art administrators, educators, and community leaders. A total of 100 points is possible with 76 points required for funding consideration, and with final awards granted to applicants with highest relative scores while award funds remain.

  • Artistic Excellence & Artistic Merit (40 points): the organization’s history of cultural programming demonstrates the value, impact, and relevance of its work and mission to artists, the artistic field, and its community; the organization demonstrates expertise or experience in producing high quality programming
  • Management and Leadership (30 points): the organization demonstrates effective management, necessity of funds, and is responsive to the needs and priorities of the communities it serves through its programming and services; the organization demonstrates a plan for the use of grant funds to effectively support its operations
  • Cultural Engagement (30 points): the organization demonstrates a mission of power sharing and trust building with its community, an understanding of the community’s needs and concerns, and the production of programming that is relevant and meaningful to the community; the organization demonstrates that its programs, services, information, and facilities are accessible, inclusive, non-discriminatory, and committed to equity; the organization shows strategies to reach veterans and active service members and their families, youth, people with different abilities, people with low incomes, populations representative of cultures experiencing the most significant social inequities.



REVIEW PROCESS & RESUBMISSION
Applicants who are not awarded funds in a cycle may resubmit applications for possible funding awards in future cycles (if and only if unawarded grant funds remain available). Applicants will receive comments from the evaluating panel, which are intended to assist the applicant in applying in the future. These comments do not, necessarily, justify or explain the score, as they are made in a group forum and the grant score is each individual panelist's opinion.
There is no formal appeals process for applicants who do not receive awards.


FUNDING DISBURSEMENT
Within 30 days of the execution of the grant agreement and submission of required forms including a request for payment, grantees will receive two thirds of the grant award. At the end of the grant period, or upon completion of grant funded activities, grantee must submit a Final Report as described below in Compliance and Reporting which includes an accounting of how all grant funds were expended. Upon review and approval, EAC will process the payment for the remaining third of the award. Final payment will be made within 30 days.


PUBLICITY AND CREDIT REQUIREMENTS
Each grantee must recognize grant-supported activities in all print and broadcast promotion, publicity, advertising, and printed programs by including a copy of EAC's logo and the National Endowment for the Arts (NEA) logo and the following credit line:
"Supported by a grant from the Erie Arts & Culture, with funds from the National Endowment for the Arts."
Credit text must be the same font size as other recognized sponsors and organizations. Failure to provide such acknowledgement will be considered a non-compliance issue. Recipients must share with EAC staff all public event and exhibition announcements during the grant funding period by emailing ethan@erieartsandculture.org.


COMPLIANCE & REPORTING
For a two thirds advance of the award, upon approval of award, grantees must submit:

  • Signed grant agreement, including acknowledgement of compliance criteria, and request for payment
  • Updated timeline for grant activities
  • Photographs or illustrations that effectively represent their organization
  • A high resolution logo for the organization
  • A short blurb about the organization
  • General liability certificate
  • Any additional documents that may be required by EAC or NEA

For the final one third payment upon completion of grant-funded activities, grantees will submit a Request for Payment with a Final Report. This report will be received by EAC no later than 30 days after completion of the project. The final report will include:

  • Detailed accounting of all grant income and expenditures
  • Written report and evaluation that gives a detailed description of all activities, projects, and services conducted over the course of the grant funding period including:
  1. Number of community members in attendance at events (both in-person and virtually); who they were and how they participated
  2. Photographs, promotional materials, newspaper accounts, or other documentary information (if available)
  • Additional monitoring and/or reporting may be required
  • All reports must comply with NEA reporting requirements, which EAC will provide

Although grantees will not be required to provide copies of receipts and other itemized back up, they must provide an accounting of expenses in the Final Report which must be reviewed and approved by EAC before any further funds are released. The accounting format must indicate the amounts and payee of each charge to each budget category.
Funding will be withheld if the grant recipient does not meet the necessary requirements laid out in these guidelines, and the completion of required reports as agreed to by the grantee's acceptance of EAC funding.


RECORDS RETENTION AND ACCESS
EAC or any duly authorized representatives shall have access to any books, documents, papers, and records maintaining the accounting of funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts. Grantee's records shall be retained for three (3) years from the date of submission for the final expenditure report to the Federal awarding agency, or until an audit finding the involved records has been resolved, whichever is the longer period.


COMPLIANCE WITH STATE & FEDERAL LAWS
When accepting a grant approved by EAC, grantees are required to comply with all state laws applicable to EAC's grant program and those federal laws required by the NEA, including but not limited to:

  • Nondiscrimination policies: Title VI of the Civil Rights Act of 1964, Executive Order 13166, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, The Americans with Disabilities Act of 1990 (ADA), and Section 504 of the Rehabilitation Act of 1973. These laws and policies bar discrimination on the basis of race, color, national origin, English proficiency, sex, age, or disability, while also ensuring accessibility in federally assisted projects, education programs, and activities.
  • Environmental and Preservation Policies: The National Environmental Policy Act of 1969 and the National Historic Preservation Act of 1966. These laws and policies provide for the protection of environmental and historic resources. Additional reporting may be required.
  • A list of relevant federal policies will be provided to all awardees, and can currently be found in the Frequently Asked Questions.



QUESTIONS & CONTACT
Visit Frequently Asked Questions, or Contact Northwestern PA Arts Recovery administration with specific questions.

As part of the terms and conditions of the Creative Entrepreneur Accelerator Program, all recipients must submit a Final Report to Erie Arts & Culture. These reports are due 30 days after funding has been exhausted and no later than January 31, 2023.

Final Reports for 2021-2022 Erie Arts & Culture Ignite Arts Grant are due 30 days after completion of projects, or no later than January 31, 2023.

Erie Arts & Culture